Work Requests
Quick entry of maintenance requests from PC, tablet or smartphone, with asset identification via barcode or QR code.
Real-time notifications to technicians, supervisors and external contractors.
- Entry from any device
- Asset identification via barcode and QR code
- Photo attachments and documents
- Request calendar
For every user, from any device
Any user can submit a maintenance request simply and intuitively, with no training required. From a smartphone or tablet, the machine is identified via barcode or QR code and photos can be attached to document the request.
Each user's visibility can be limited to the machines in their department or facility.
Through the Automation module it is possible to configure the recipients of each request: internal technicians, department supervisors or external maintenance companies.
Every communication is recorded, ensuring full traceability and faster response times.
Preventive Maintenance
MACHINA WEB guides you through preventive maintenance scheduling: in one minute you can assign a plan to a group of assets and set the deadlines. You do it once — the system automatically generates work orders for all future years.
- Plans across machine groups
- Frequencies: daily, weekly, monthly, by counter
- Automatic work order generation
- Operational checklists
Every machine has its own plan
Time-based
Activities scheduled at a given frequency, with periodicity defined freely in days: weekly, monthly, biannual, annual…
Counter-based
Activities scheduled based on actual usage: plant working hours, vehicle kilometres travelled — with any unit of measure.
Condition-based
Work orders generated automatically when a parameter goes outside the set range: temperature, pressure, vibrations or any other measurable value.
TPM
Total Productive Maintenance: technicians and operators take care of daily machine upkeep — cleaning, lubrication and inspection — to reduce breakdowns and improve reliability.
Scheduling in 3 steps
Find the machines
Select the machines or groups for which you want to schedule maintenance.
Choose the plan
Associate the maintenance plan and set the date of the first activity.
Assign a technician
Optionally, assign a technician or an external company to carry out those activities.
Done. MACHINA WEB automatically generates all work orders — for years to come, with no manual intervention.
Predictive Maintenance
Predictive maintenance continuously monitors machine conditions through connected sensors and systems — IoT, MES, SCADA — and centralises the collected data in the CMMS. Specific algorithms process this information to anticipate failures before they occur, making it possible to plan the intervention at the most appropriate time: without waiting for a scheduled deadline, without waiting for a machine breakdown.
Vibration analysis
Detects anomalies in bearings, gears and rotating shafts.
Acoustic analysis
Identifies leaks, cavitation or mechanical wear from the sound emitted by the machine.
Infrared thermography
Detects overheating in electrical panels and mechanical components (ref. UNI 10147).
Compared to condition-based maintenance — which acts when a parameter exceeds a defined threshold — predictive maintenance goes further: it uses artificial intelligence, machine learning and big data to correlate multiple variables simultaneously and estimate the moment of failure before it occurs. It is one of the enabling technologies of Industry 4.0 applied to industrial maintenance management.
Predictive maintenance is not a feature you switch on: it is a project built together. It requires knowledge of the machines involved, the definition of critical parameters to monitor and, ideally, a body of historical data on which to calibrate the analysis models. Studio ARCHIMEDE supports the client throughout this phase, to identify the most critical machines and set up the analytical logic best suited to the specific production environment.
Work Orders
Complete work order management with planning, technician and spare parts assignment, time and cost tracking, and photo attachments.
- Planning and resource assignment
- Time and cost tracking: labour, spare parts and machine downtime
- Work order calendar
- Interactive Gantt chart with task dependencies
- Automatic email notifications to technicians and companies
Spare Parts Warehouse
MACHINA WEB includes complete spare parts warehouse management fully integrated with maintenance. Each item has real-time stock levels, movement history, supplier equivalence codes and location across warehouses.
- Item coding with multi-supplier management and price lists
- Real-time stock levels with warehouse location
- Automatic withdrawal on work order closure
- Automatic delivery notes for supplier order fulfilment
- Automatic alerts for items below minimum stock
- Automatic reorder generation to suppliers
- Multi-currency management for orders and delivery notes
Performance Analysis and KPIs
The extensive analytical dashboard of MACHINA WEB provides a real-time view of maintenance activities and costs. Data from every work order feeds over 300 families of customizable reports, exportable as PDF, to analyse times, spare parts usage and technician workloads.
The main KPIs — MTBF, MTTR and OEE — are calculated automatically in real time and visible in the dashboard, with configurable filters by department, machine or reference period.
Integrated document management
Every MACHINA WEB record — assets, maintenance plans, work orders, spare parts — can have attachments of any type: PDF, Word, Excel, MSG, AutoCAD, IFC and many more.
The built-in viewer lets you open and browse files directly in the browser, including BIM, CAD and Revit formats. Documents are stored centrally and accessible to all authorised users.
